Create a Daily Plan
Plan your day before you do anything else, or as some like to do at the end of each day make your plan for the following day, that way when you arrive the next morning you know immediately what needs to be done. By organising your day you will increase your productivity and you will have a good overview of what is ahead of you. Remember the saying “Failing to plan is planning to fail”.
Having a well organised realistic diary is vital for your successfully managing your time. You can use outlook which syncs to your mobile devices so it can be accessed anywhere, anytime.
Focus on 1 thing at a time.
Even if you are great at multitasking, sometimes when you multitask, you can have so much going on that nothing ever really gets finished? If you focus on just one key task at a time you won’t get distracted by other menial tasks and you will increase your productivity. Close all the extra applications and windows that you have open, you will be amazed at how quickly a task can be completed when it has your sole attention.
Plan for and know your deadlines
Whenever someone sets you a task, always ask them “when do you need this task completed by?” That way you can work it into your diary and know exactly when it needs to be done. This can be especially helpful when you have several tasks to complete, knowing which ones to prioritise will help you keep your sanity.
Tune out from the distractions
Think about what distracts you, look at what’s around you and see what is distracting you. Mobile phones, texts, social media these days are very common in the work place and can cause a lot of distractions. Try to focus on what you are doing. You may need to put your phone away where you cannot see it or hear it or just try turning it onto silent mode. Check your emails only a few times a day that way you won’t be distracted from your work.
Prioritise, prioritise, prioritise
Learn how to prioritise all important tasks/jobs and then focus on those. The rest can be dealt with later.
Apply the 80/20 principles, which is a key principle in prioritization. When applied to work, it means that approximately 20 percent of your efforts produce 80 percent of the results. Learning to recognize and then focus on that 20 percent is the key to making the most effective use of your time.
Work Smarter, not harder – learn the art of delegation
The key to attaining is delegation! If something can be done by someone else or a professional then utilise them. If you have a task that is not so important and can be done by someone else then once again, delegate.
This will help take some of the pressure of your workload and help your productivity output.
Know your skill set and stick with it. Sometimes knowing your own limitations can be the best way to manage your time better. You wouldn’t try to do your own plumbing if you weren’t qualified, so why are you trying to be the receptionist, the bookkeeper, the marketing guru, etc etc etc….
Outsourcing is a great way of utilising delegation to its best, because you can hire someone who is excellent with their skill set.
FINALLY – Learn to LOVE the word “No”
Don’t be afraid to use the word “No” that way you won’t take on more than you can handle and you won’t end up flustered, stressed and working late all because you couldn’t say “no”.
A final thought…. Sometimes when you have lost control over your time management, the tasks you dislike the most get left to last. If the task you like the least is the accounts, you may not be meeting your regulatory obligations on time. This can cost you not only time, but money.
If this is your business, you may need to get some help with your time management. You may need to get a professional to take care of your bookkeeping and become your virtual accounts department.
This is where About Bookkeeping can step in and help you. You will be amazed at how much extra time you can gain having a Professional Bookkeeping Service. This can free you up to focus on your businesses key tasks. Call About Bookkeeping today 1300 0 22688 or 3349 6962